PRACTICUM REPORT ON THE ADMINISTRATIVE ROLES. FUNCTIONS AND STRUCTURES OF THE KADUNA NORTH LOCAL GOVERNMENT EDUCATION AUTHORITY. KADUNA STATE. Nigeria

Chapter ONE

1. 0 Introduction
A practicum is a practical field of survey which pupils analyzing Educational Administration and Planning must transport out as a partial demand for the fulfilment of the award of Bachelor Degree in Educational Administration and Planning. The pupils who offer Educational Administration and Planning as their class of survey are expected to within the period of their programme to be attached to any of the educational organisations so as to supply the pupils an chance to get practical cognition on the disposal of an educational organisation. detecting the maps of the educational decision makers and contrivers. the constructions and maps of the educational organisation and the overall duty of its disposal.

1. 1 THE ROLES OF THE LOCAL GOVERNMENT EDUCATION AUTHORITY
The functions of the local authorities instruction authorization are concerned with the overall facets of the primary instruction. This is farther prescribed in the federal democracy of Nigeria functionary Gazette ( 1988 ) set uping the so National Primary Education Commission which some commissariats were upheld by the present Universal Basic Education Commission as follows ;

I. The daily disposal of primary schools within the Local Government Area ;

two. Making recommendation on publicity and subject of both learning and non-teaching staff on GL. 07 and above to the province cosmopolitan basic instruction board.

three. The assignment. poster. transportation. publicity and subject of both learning and non-teaching staff within the scope of grade degree 01-06 ; four. Payment of wages. allowances and other benefits to both learning and non-teaching staff ;

v. Submission of elaborate one-year estimations. histories. and monthly returns to the province Universal Basic Education Board ;

six. Acquisition and distribution of stuffs and equipment to primary schools ; sevens. Understanding capital undertakings and general care of primary school edifices and its substructure ;

eight. Arousing. promoting and encouraging communal engagement in the running of primary schools in the Local Government Area ;

nine. Taking all sensible and polite stairss to guarantee full registration and attending in all primary schools within the country ;

ten. Payment for any land acquired for the intent of educational development ; xi. Oversing the territory instruction commissions within the local authorities country ;

twelve. Intimating on regular footing feedback to the province cosmopolitan basic instruction board on public reaction to authorities instruction steps within the country ;

and xiii. Rendering a elaborate one-year study to the State Universal Basic Education Board on the activities of the Local Government Education Authority during the preceding twelvemonth. particularly on instructional activities.

1. 2 THE SCOPE OF THE STUDY
This practicum study is restricted to the administrative functions. maps and constructions of assorted sections in operational in the Kaduna North Local Government Education Authority. This survey will try to seek the method of determination devising. communicating channel and how subject is maintained in the Kaduna North Local Government Education Authority.

1. 3 THE LOCATION AND BRIEF HISTORY OF THE KADUNA NORTH LOCAL GOVERNMENT AUTHORITY The Kaduna North Local Government Education Authority is located along Abubakar Kigo and Nassarawa Roads severally. At the Northern and Southern parts it bounded by Igabi and Kaduna south local authorities countries severally. It is being housed on a floor edifice that contains 24 ( 24 ) offices. The Kaduna North Local Government Education Authority originated from the ancient educational tradition.

The amirs and heads assisted by another community leaders at their several spheres were the exclusive authorization responsible for naming within the community believable personalities to give or develop the kids of the community and to describe back to the amirs and heads. This system of disposal was restructured to Native Authority at the coming of the colonial disposal where Kaduna Metropolis was placed under the administrative legal power of the Zaria Native Authority with the constituent unit responsible for grassroots instruction bing aboard as being one of the societal services which the Native Authority was responsible for supplying to the community.

The Native Authority System of disposal was in operational when the demand to reform it was conceived. It was later declared and reformed as the 3rd grade of Government known as Local Government Council with the unit responsible for primary instruction proclaimed a section. The history of the Local Government Education Department. Kaduna North will non be complete without being related to the female parent Local Government Council as it serves as the exclusive beginning of support and administrative subject for the instruction section though. some of these maps were removed at the announcement of Decree No. 31 set uping the National Primary Education Commission by the Federal Military Government as supported by the Federal Republic of Nigeria functionary Gazette of 17th August 1988 severally. In malice of the overhauling and the reformation in the instruction sector that brought the Universal Basic Education Authority was still maintained.

The Kaduna North Local Government Education Authority was created in 1991 by the Federal Military Government with the Administrative authorization to busy the Headquarters of the so Local Government Education Authority. Kaduna. This was necessary as the Headquarters was located within the administrative of the Kaduna North Local Government Education Authority.

Chapter TWO

2. 0 STRUCTURES AND FUNCTIONS OF THE VARIOUS DEPARTMENTS OFKADUNA NORTH LOCAL GOVERNMENT EDUCATION AUTHORITY The Kaduna North Local Government Education Authority is dwelling of six ( 6 ) departmental caput with the educational secretary organizing the activities of these sections which are mentioned below ; I. Department of Human Resource Management

two. Department of Finance and Histories
three. Department of Planning. Research and Statistics
four. Department of school services
v. Department of societal mobilisation and knowledge direction six. Department of quality confidence

The administrative construction of the Kaduna North Local Government Education Authority is shown below ; I. The Education secretary
two. The Departmental caputs of the assorted sections
three. The Unit of measurements head
four. The Other subsidiaries staff
2. 1 THE FUNCTIONS OF THE VARIOUS DEPARTMENTS OF THE VARIOUS DEPARTMENTS OF THE LOCAL GOVERNMENT AUTHORITY The hierarchy of the Local Government Education Authority. Kaduna North provides that the instruction secretary is the main administrative and accounting officer who is responsible for organizing the maps of the assorted sections of the local authorities instruction authorization.

THE DEPARTMENT OF HUMAN RESOURCE MANAGEMENT
This section performs such responsibilities as ;
I. Recruitment of learning and non-teaching staff on grade degree 01-06 ; two. Deployment and transportation of both learning and non-teaching staff on grade degree 01-06 ; three. Preparation of pensions list of retired persons and intended retired persons iv. Administering publicity advancement verifications and subject of staff within the scope of grade degree 01-06 ;

v. Developing the forces emolument budget for inclusion in the chief budget of the Local Government Education Authority ;

six. Developing and keeping establishment work force program ; seven. Developing occupation descriptions and agenda for the local Government Education Authority ;

eight. Reviewing duties. responsibilities and staffing demands including departmental maps ;

nine. Reviewing staffing degrees and submit recommendations of such reappraisal to the province cosmopolitan basic instruction board ;

ten. Deployment of instructors to schools based on demands ;

eleven. Fixing departmental studies to the province cosmopolitan basic instruction board ; xii. Fixing unit work programs and budget
thirteen. Developing and keeping human resources policies.
fourteen. Establishing developing demands or demands and developing preparation program for both instruction and non-teaching staff including initiation programmes. fifteen. Recommending learning and non-teaching staff for preparation and retraining. sixteen. Identifying interceding with preparation service suppliers

seventeen. Keeping preparation records
eighteen. Keeping both confidential and unfastened records.

THE DEPARTMENT OF FINANCE AND ACCOUNTS
This section performs related maps such as: –
I. Fixing paysheets and doing payment of wages. allowances and other benefits to both learning and non-teaching staff ; two. Keeping history and other fiscal records ;
three. Making all payments from the LGEA histories ;
four. Collaborate to fix one-year budgets and estimations ;
v. Coordinating and commanding loans and progresss ;
six. Fixing monthly. quarterly and one-year fiscal studies ; sevens. Fixing one-year fiscal statements and guaranting they are ready for scrutinizing ; eight. Supplying fiscal advice to the LGEA
nine. Collaborating with the societal mobilisation and knowledge direction to supply the LGEA stakeholder with fiscal update ; x. Interceding with the local authorities council on fiscal affairs ; xi. Endorsing computed retirement benefits ;

twelve. Keeping records of all conducive pension issues ; xiii. Roll uping from SUBEB and administering wage faux pas ;
fourteen. Receiving financess from SUBEB and pay outing same on behalf of the LGEA ; xv. Rendering fiscal returns to the province Universal Basic Education Board ; xvi. Maintaining bank histories ;
seventeen. Keeping shop ;
eighteen. Keeping assets register ;
nineteen. Fixing bank rapprochement.
THE DEPARTMENT OF PLANNING RESEARCH AND STATISTICS
This section undertakes such related maps as: –
I. Propose models for the departmental work program and execution programs by sections ; two. Organizing the development harmonising the LGEA plans average term strategic sector. section one-year work program and public presentation marks etc ; three. Organizing the development and harmonising the LGEA budgeting procedure ; four. Identifying schools to be constructed and renovated after due solace with the section of school services ; v. Rendering one-year studies to the province cosmopolitan Basic Education Board and local Government Council ; six. Fixing unit work programs and budgets ;

seven. Guaranting that single work programs are developed. implemented and monitored on a regular basis ; eight. Guaranting the handiness and operation of instruction direction information system ; nine. Supporting the ministry and the province cosmopolitan basic instruction board in the designing of one-year school nose count and other study questionnaires for both primary and junior secondary schools degrees ; x. Supporting the disposal and behavior of studies.

THE DEPARTMENT OF SCHOOL SERVICES
This section performs the undermentioned maps: –
I. Constitution of early childhood attention and development centres and supervising the execution of the course of study meant for it ; two. Identifying and sharing staff demands with the human resources ; three. Identifying instructional stuffs need including text editions and communicate to the instruction secretary and the cosmopolitan basic instruction board ; four. Recommending to province cosmopolitan basic instruction board the manner of instructional stuffs distribution based on school demands ; v. compilation and send oning school development demands to the section of be aftering research and statistics and other relevant units ;

six. Recommending stuffs to be purchased such as text editions and other instructional stuffs ;

seven. Distributing both text editions and other instructional stuffs to the schools and supervising the use of same eight. Oversing library services in both primary junior secondary schools ;

nine. Organizing the disposal of tests for both primary and junior secondary schools

ten. Oversing uninterrupted appraisal and guarantee up to day of the month category appraisal records ; xi. Organizing curricular activities such as athleticss. wellness. nines etc ;

twelve. Supplying guidance and counsel services to both primary and junior secondary schools ;

thirteen. Keeping records of students pass throughing to junior secondary school ;

fourteen. Oversing the proviso of instruction for handicapped kids through easing integrating of handicapped students into regular schools ;

fifteen. Interceding with the province Universal Basic Education Board to supply instruction for kids in mobile communities ; xvi. Organizing school betterment enterprises ;

THE DEPARTMENT OF SOCIAL MOBILIZATION AND KNOWLEDGE MANAGEMENT This section is responsible for the under listed duties/functions i. Developing schemes for community engagement and mobilisation ;

two.
Constructing confederation within the community. civil society non-governmental organisations etc to back up educational development ;

three. Guaranting the constitution and support of the on-going school Based Management Committees within the schools ;

four. Developing and implementing schemes for community mobilisation. protagonism and integrating at local Government Area. wards and community ;

v. Guaranting that community participates in the execution of the Universal Basic Education Programs in local Government Areas ;

six. Promoting registration. attending. keeping and completion of misss instruction and out of school kids ;

seven. Monitoring and reding on the execution of self-help undertakings ;

eight. Working with communities to advance entree and equity ;

nine. Through protagonism. sensitisation. mobilisation create platform for community enlightenments or consciousness and engagement in local Government Education Authority activities

ten. Facilitating community supports for schools

eleven. Strengthening communicating between the State Universal Basic Education Board. Local Government Education Authority. Ward. Community and schools ; xii. Producing stuffs for the LGA such as bulletin board etc ; xiii. Guaranting equal execution of self-help undertaking at the beneficiary schools.

THE QUALITY ASSURANCE DEPARTMENT
The maps of this section are highlighted underneath
I. Organizing all quality confidence activities at the LGEA ;

two. Establishing the LGEA plants programs and agendas for the rating of primary schools and feed back to zonal offices ; three. Organizing preparation and re-training of primary rating officers ;

four. Making contributing systems for supervising the quality of the whole school rating and the judges and guarantee execution of follow up activities ; v. Establishing a system for covering with hapless acting schools ;

six. Puting an one-year mark based on the precedences of the LGEA ;

seven. Fixing an one-year elaborate study covering the activities of the LGEA ;

eight. Evaluating and re-accrediting primary schools within the LGEA at least one time in three ( 3 ) old ages ; nine. Guaranting that the LGEA Evaluators follow criterions and bench Markss for rating of schools ; x. Supplying feedback to schools on rating studies ;

eleven. Producing instruments for school rating ;
twelve. Fixing work programs and budget for the unit ;
thirteen. Creating and keeping database of all rating paperss.

2. 2 THE ORGANIZATIONAL STRUCTURE OF THE KADUNA NORTH LOCAL GOVERNMENT EDUCATION AUTHORITY Figure 1: Present the organisational construction of the Kaduna North Local Government Education Authority

Chapter THREE

3. 0 THE METHODOLOGY OF DECISION MAKING
Harmonizing to Fred C. Lunenburg and Allan C. Ornstien ( 2008 ) sees determination devising as “the procedure of taking from among alternatives” . Therefore. determination devising is by and large the thought that follows alternate solutions aimed at geting at the eventual redress that is called determination devising. The ability of an organisation to work efficaciously depending entirely on the type of leader it has.

This is besides the same with the operation of organisations which depend on the sort of determinations made refering it. This averment is true because whatever programs of action an organisation takes is the merchandise of a determination. Whether such a determination proves effectual for the organisation or uneffective depends on how sensible and relevant such a determination was.

Consequently. determination devising in an organisation as it affects the Kaduna North Local Government Education Authority will be briefly examined with a position to determining how sound determinations can be arrived at and who should be involved in the determination devising.

3. 1 THE MODE OF MAKING DECISION
The Local Government Education Authority. Kaduna North takes determinations on issues that affect it jointly affecting the principal officers drawn from assorted sections and subdivisions. 3. 2 DECISION MAKING MODEL

The universally acceptable determination devising adopted by the LGEA involves assortment of stairss through which it is hoped that single will be enabled to get at more sensible determinations. I. Determining the job and its range: This is concern with identifying of the job for which a determination is sought. It is critically thought over in order to to the full understand and so defined and the existent bound of the job known ; two. Analysis and Evaluation: The single perceives the job wholistically and decides whether or non a determination will be made to work out the job.

If it is irrelevant so the thought of a determination is hence dropped ; three. Explicating alternate solutions: This explains that when single has agreed to do a determination on the job. He so develops alternate solution to the job he intends to work out ; four. Determining workability of proposed options: this assists in finding the possible effects after holding compared the formulated options with a position to assisting the person to hold an thought of the best alternate to take ;

v. Choosing one option: this is the selecting of alternate which presents more favourable related effects to unfavourable 1s as the likely determination ; six. Test-out: This is the seting into practical action the alternate solution chosen on the footing of test ; seven. Evaluation of options: This is the appraisal of effects originating during the test period of the selected option. If the effects are found to be positive and sound. the alternate so becomes the determination.

Chapter FOUR

4. 0 Communication
Harmonizing to A. Owan Enoh. Becky B. Bamanja and Roy O. J. Onuwuka ( 1987 ) define communicating as a procedure of ‘disseminating information from and to every member of such an organization’ . It is by and large. viewed and as a system of associating the person. the group and the organisation.

4. 1 CHANNELS OF COMMUNICATION
The most common used channels of communicating in the Kaduna north local authorities instruction authorization involves the undermentioned i. Ideating: The development of an thought. message. or information to transit/disseminate to the subsidiaries to the members of the community ; two. Encoding: This is the thought that the transmitter intends to convey or convey to the person and even the populace. Symbols such as words. Non-verbal cues or image and even diagrams are designed to circulate messages ; three. Transmission: This section of communicating channels takes topographic point every bit shortly as the message is developed. This includes several methods such as memorandums. round. telephone. board policy or direction policy statement and face-face communicating.

four. Receiving: This channel requires that the receiving system should be a good hearer to the unwritten message. In other words. if the message is written. the receiving system must be attentive to its specified and implied significance. v. Decoding: This is mentioning to the interlingual rendition of an already received message into a sensed or taken significance. The ability of the receiving system is to take familial messages and give significance to them. six. Acting: this is the last communicating channels. it involves seting into action or pattern the information so far conveyed or disseminated for the positive betterment of an organisation.

4. 2 COMMUNICATION PROCESS
Direction of communicating
There are fundamentally two ( 2 ) ways of communicating flow or way viz ; downward and upward systems but the 1 that is normally in used in the Kaduna North Local Government Education Authority which is the downward communicating will be briefly discussed below ;

Downward communicating is referred to the communicating form in an organisation where directives are issued from a higher point of administrative map to a lower 1. This could farther be illustrated as when the instruction secretary gives directives to the departmental caputs of the Kaduna North Local Government Education Authority who are every bit good accountable to the cardinal administrative map.

Chapter FIVE

5. 0 METHOD OF MAINTAINING DISCIPLINE IN KADUNA NORTH LOCAL GOVERNMENT EDUCATION AUTHORITY The term subject is defined in the Oxford Advanced Learner’s Dictionary ( 2005 ) as ‘the pattern of developing people to obey regulations and orders and penalizing them if they do non ; the controlled behaviour or state of affairs that consequences from this training’ . From the above definition hence. subject is the ability to obey regulations and others which are formulated and regulated by the established authorization. The methods of keeping subject in the Kaduna North Local Government Education Authority among its employees is categorized into two ( 2 ) viz. staff within the scope of grade degree 01-06 and staff from grade degree 07 above The subject of staff on grade degree 01-06 is strictly the duty of the Local Government instruction authorization and this occur when an employee is alerted of the deductions of his/her action and every bit good informed of the determination of the direction against him or her.

Though these disciplinary steps varies from the magnitude of the offense committed. Some offenses attracted instant dismissal sing their earnestness. The subject of staff on class degree 07 and above remainders entirely on the province cosmopolitan basic instruction board. Though the procedure of administrating such subject starts from the local authorities instruction authorization by conveying to the attending of the board the type of offense an employee committed and the elaborate recommended disciplinary steps due to imposed on the wrongdoer.

5. 1 THE AIMS OF DISCIPLINE IN KADUNA NORTH LOCAL GOVERNMENT EDUCATION AUTHORITY Discipline is important in any human or organisation like the Local Government Education Authority. It is through enforcement of subject that peaceable and harmonious behavior of organisational activities are successfully carried out by the forces that farther consequence in the attainment of the coveted ends of the organisation. Discipline regulates the behavior of day-to-day activities of the forces to conform to the laid-down regulations and ordinances.

5. 2 Recommendation
I. Let go ofing the demand and importance of offering admittance to the young person to undergo this programme. those who are within the scope of take parting in the National Youth Service Corps assignment. necessary agreements be put in topographic point to enable them take portion in the National Programme at the completion of their educational programmes ; two. In acknowledgment the maps and importance of planning in an organisation. the direction of the university will dialogue with the authorities with a position to sing alumnuss of educational and relief and planning to function as instruction decision makers and contrivers.

three. Sing the fact that. this programme is strictly of instruction decision makers and contrivers. attempt be made to take learning pattern from the class content and be replaced with industrial fond regard. four. As scrutinies are uniformly conducted across the nation’s establishment the acceptance of unvarying execution of educational constabularies by the Local Government Education Authorities is paramount.

Bibliography

The Federal Republic of Nigeria Official Gazette No. 53 ( 17 Aug. 1988 ) Vol. 75.
A. Owan Enoh. Becky B. Bamaja and Roy O. J Onwuka ( 1987 ) ; a
Handbook of Educational Foundations: Challenge Press. Jos. Nigeria.
Fred C. Lunenburg and Allan C. Orstein [ 2008 ] ; Educational Administration. Concepts and Practices: 5th Edition: Printed in the United States of America.