Understanding procedures and processs for hive awaying and recovering information 1. 1 Explain the intent of hive awaying and recovering required information The intent of hive awaying and recovering information is that if you needed to reach them once more or pealing them back – you would hold their information at that place for you to recover. Therefore if any advancement is made. you can update this or do notes on what is relevant if another co-worker needs to entree this information. It is besides of import because if a client rings you. and the individual who they have been covering with is non in. you can look at the informations already stored for this individual and be able to assist them with what is needed. so you are up to day of the month excessively. 1. 2 Describe different information systems and their chief characteristics

Databases
Different ways to hive away information are databases. which include any information you find relevant to the concern and different types of databases. such as ; * A Trades database for if you need any pipe fitters. interior designers. carpenters which includes name of the company. contact figure and names. * A Tenant’s databases which include telephone Numberss. electronic mail references monetary value demands. * A landlord’s database including where they live. a list of the property’s with us and their names. C. A. R. L

This is a programme in which you store all information on sing the belongingss. This includes Lashkar-e-Taiba belongingss. un-let belongingss. landlords and their inside informations. renters and antique renters.

Files
Filing information is utile in an office because enables you to travel directly to the file you want and the information should be in order ready for you to acquire out. Besides files are an easy manner to update information as you merely redact the information which needs updating or altering for the following clip the file is needed and everything is up to day of the month. 1. 3 Explain the intent of legal and organizational demands for the security and confidentiality of information The legal demands for the security and confidentiality are the informations protection act 1998.

The company should hold entree to the information. nevertheless. regardless of the type of information e. g. written. typed or on a database it should be stored safely. Information should non be given to any 3rd parties unless the tribunals demand it or unless the individual of who it is approximately. has authorised it. 1. 4 Explain the intent of corroborating information to be stored and retrieved Large companies will hold to hive away a batch of information and information. therefore any “unwanted” or irrelevant information would be an unproductive usage of clip and infinite on their database or programmes. which is why corroborating information is of import. When you retrieve informations. you do it for a ground ; hence if you are to recover informations that is out of informations or incorrect there would be no benefit for you and could perchance make more jobs. 1. 5 Describe ways of look intoing information of truth

Wayss of look intoing information for truth can be a trusty database. or an information package programme such as C. A. R. L. The information being held can run from the employee’s wage to the names and references of clients. 1. 6 Explain the intent of look intoing information for truth The intent of look intoing information for truth is if the company were to pay a landlord but accidently paid them the incorrect sum and this had non been checked. so this could do some jobs. Another illustration is that if person was using or asking about the occupancy of a belongings and you had taken down their incorrect inside informations or reach figure this would be a job as the information would be wrong.

Information truth can impact a business’s fiscal ends and marks and if the information is non corrected or accurate. this could make some really serious jobs in the concern. 1. 7 Explain the intent of supplying information to hold format and timescales In a company there are agreed formats to bring forth paperss with understandings. on which information will be used on these formats. If these are non done right or in the right format they will necessitate to be re-formatted. which will non be good for the concern and besides will take up clip and may non run into the timescale. If the information needed does non run into the timescale it could be considered useless as the clip in which it was needed has passed.

1. 8 Describe the types of information that may be deleted Companies will ever be roll uping new informations and regenerating bing informations. Types of information that a company may cancel is old informations. out of informations information. or information which has ne’er been used as this will take up hive awaying infinite. Every company has a policy where it informs you of how long information must be kept for before you can destruct it. therefore these policy’s must be met before destructing the information following confidentiality processs. These include the omission of electronic information and tear uping the paper information. or any information suitable for tear uping. 1. 9 Describe jobs that may happen with information systems and how to cover with them when necessary Information systems are the most of import things to a concern as they include all the information of everyone in the company. clients. clients. renters and landlords will be on these programmes along with employees’ wages and personal information.

Some jobs that may happen with technological information systems are viruses on the systems or any hackers who are able to entree the information. Physical/paper information could acquire harmed with any fires or by H2O harm. Any type of information left lying about or accessible to the populace or in position of anyone outside the company could be unsafe excessively. Ways to cover with these jobs are to put in anti-virus programme on your computing machine or the engineering you are working on to forestall viruses and non to open ay leery electronic mails or 1s which come with a warning. You should hive away all the information in a safe topographic point such as a safe or something with a watchword that will be kept safe. You should endorse up all information in instance of loss or any harm. Paper information/physical information could be laminated to assist in instance of any H2O damaged and be stored in a fire cogent evidence cabinet or safe.