Beauty Products Memo Essay, Research Paper

BABY ON BOARD BEAUTY PRODUCTS

Memo

To: Bob Stevens, CEO

From: John Writer, Finance Chairman

Date: May 22, 1998

Capable: Progress study on the undertaking I was given to assist Payroll maintain more

specific hours for employees

I am composing this advancement study on the undertaking that I began on May 11th. To review your memory, the undertaking is to assist maintain accurate records of employee hours and cut down on clip in the Payroll office by computerising the manner the cheques are calculated and printed. This study will cover the advancement that we have made in the last 11 yearss every bit good as show you what is left to be done. As of now, the undertaking is traveling as planned, but we will likely necessitate two excess yearss for puting up the system in the edifice at the three entrywaies.

Past Eleven Days

The past 11 yearss have gone harmonizing to program. The plan has been written, we found the equipment, downloaded the plan, and tested it in the Finance Department. The following few subdivision will state, in item, what precisely has been done in the past 11 yearss.

Writing the Plan

The plan has been written in the two yearss allotted. It covered everything that was planned out for it, including day of the month and clip, and employee bar-codes were entered along with how much each employee makes per hr.

Finding and Buying the Equipment

A difficult mark hunt was done of the tri-state country to come up with the best company along the lines of monetary values, service, quality, courtesy, velocity, and warrants. We used a combination of phone books and the Internet to come up with Sanford Computer Company. Sanford has competitory monetary values, great service, high quality stuff, a warrant on all their merchandises, a five twelvemonth guarantee, and same twenty-four hours bringing. Sanford charged us $ 2500 per unit and, if you remember my original budget, this is $ 500 per unit less than was originally expected.

Downloading the Plan

While I was composing the plan, I kept in head that this had to be easy downloaded. The plan itself takes up to two and a half hours to download because of its length, but it merely takes five proceedingss to put up the downloading procedure.

Testing the Plan

After the plan was successfully downloaded, a testing period was to get down. I figured that the system would take a twosome of hours to put up in the Finance Department, but it e

nded up taking 7 hours to acquire it wholly on-line including the connexion with the Payroll office. Since there are merely 15 employees in the Finance Department, we were able to acquire the designation cards out that twenty-four hours. We had the system run at that place for the whole hebdomad while we had the employees use the system and gave them a study at the terminal of the hebdomad. A transcript of the studies can be found at the terminal of this memoranda. The studies at the terminal of this memo were filled in every bit to what the norm had to state and the most common replies about the system. As you can see, the system has made a hit with the employees and, one time used throughout the company, will increase net incomes and do for a happier work topographic point.

Following Ten Dayss

The following few subdivisions will state you what precisely there is left to be done on the undertaking and the clip that they should be done in. Two excess yearss will be needed for puting up the system in the edifice.

Puting Up the System

Since puting up the system in the finance office took most of the twenty-four hours, I figure that puting up the system in the three different entrywaies will take about three yearss, one twenty-four hours for each system. We have found countries around the three entrywaies that would be perfect for the system, but it will decidedly take three yearss, one twenty-four hours for each system, to put up in those countries.

Writing the Owners Manual

The proprietors manual will take the two yearss that were originally thought. I will roll up my notes and rewrite them so that they may be user friendly and could be used by merely about any literate individual.

Training

Charles Kimble, caput of security at Baby on Board Beauty Products, helped with puting up the system in the Finance Department and has become familiar with the system. The preparation will dwell of one, eight hr twenty-four hours with Mr. Kimble traveling over the proprietors manual and explicating precisely how the system works. He will so get down a two twenty-four hours session, in which all security guards are required to go to, where he will explicate to the security personnel how the system works and how it is to be used.

Decision

In shutting, I would merely wish to state that everything is continuing harmonizing to program and the system should be up and running within the following two hebdomads. I? m really aroused about the mentality, particularly with the study consequences coming back every bit good as they did from both the Finance Department and the Payroll office. I think this much needed plan is traveling to revolutionise the manner finance and paysheet are done in the hereafter.