Task Management Essay Sample

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Undertaking 1. Undertaking aims and aims.

Thestrategic endof the undertaking is the constitution of the efficient integrated information system for the company.

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In order to accomplish the strategic end. the undermentioned aims are traveling to be implemented:

Due to the big figure of aims set for the undertaking. there are certain complications and restraints which can originate during its execution. The major restraints include:

The constitution of the efficient information system for the company as the strategic end is a complicated undertaking because the degree of efficiency can be estimated merely through the demands of the peculiar company. In the companies which did non hold any integrated information system in the yesteryear. it is hard to find what the chief characteristics of the information system are the most efficient for it.

For illustration. the accounting pattern presently has a really low-developed information system which does non reply the demands of the modern universe. All of the employees in the pattern have stand entirely Personal computers with standard bundles ( word processing. spreadsheets and accounting package ) . This type of system can work for a short piece for a company which does non be after on enlargement. It can be efficient merely for a short piece because every bit shortly as the company gets new clients. employees will be unable to supervise most of the activities. Besides. this system does non supply easy communicating between employees. It besides creates barriers for partners’ supervising of all the activities which are go oning in the company.

The bing system needs to undergo many alterations for it to go efficient. However. it is hard for the IT undertaking director to find all of the features of the new system which will be good for the company. Merely after the system is implemented and works for a short clip. it will be possible to do a decision about its efficiency. Until that clip. it will be impossible to find whether the undertaking of creative activity of the efficient information system has been achieved.

An of import job which can set obstructions for the undertaking execution is the limited budget. The demands of the modern epoch are really rigorous. and in order to be successful. the companies need to pass maximal resources on information systems. If the systems which they are utilizing are non up to day of the month or make non supply all of the modern maps. the company can lose many clients. For illustration. it can take more clip to make histories studies in this company than in other companies. and clients will prefer to acquire service at the rivals.

Therefore. the budget for the undertaking needs to be larger. Even though $ 60. 000 is a relatively big amount. on norm. companies need to pass twice every bit much in order to set up modern information systems. It is possible to make some of the developments with the $ 60. 000 but they can non include all of the modern characteristics which require more fiscal resources. Most likely. the company will necessitate to do some more parts in the development of its information systems in the hereafter to do them more efficient. As the first measure. the budget is sufficient to do extremist alterations in the information systems and engage some new forces to supply care of the equipment. However. the company will necessitate to be prepared for the following measure in reformation of its information systems in the hereafter. For it to be competitory in the modern market. it is necessary to keep information systems on the highest degree.

One more job which can diminish the quality of the information systems introduced in the company is deficiency of clip. Harmonizing to the undertaking. merely eight hebdomads are given to the employees engaged in the undertaking to accomplish the strategic end. This clip would be sufficient for those companies which already have integrated information systems and merely necessitate them to be updated in some facets. Such developments take less clip. However. in the instance of this accounting pattern. the information system is presently organized on the most basic degree. It merely gives an chance to employees to make the most basic work on the computing machine. but it does non hold any advanced maps. The quality of the information engineerings which will be installed in the company may be non every bit high as it could otherwise be. given more clip.

By and large. the work of the IT undertaking director in this instance starts from the really beginning because there is merely a base for the information system. The fact that a really short period of clip is given to the undertaking director makes the end execution really complicated. In most instances. urgency needs to be supported by extra budget. but in the instance of the company both the clip and the fiscal resources are really limited. In order to accomplish the end with the available limited resources. it is necessary for the IT undertaking director to do a really elaborate program of all the activities. do certain all of the resources in the budget are spent on the most of import points.

There can besides be a job ensuing from the employees’ limited cognition of the introduced information systems. Even though most of them are good users of Personal computer. they will happen it hard in the really get downing to set to the new demands of the information systems. For illustration. there are 10 histories working in the company who are really knowing in footings of accounting but have jobs with the usage of information systems in the company even at present. They will hold a really difficult clip seting to the alteration in the equipment. In order to assist those employees to accommodate to the new incorporate system. it will be necessary to form preparation classs with specializers.

Besides. as a portion of the undertaking. new accounting package will be introduced because the old versions of package which employees in the company are utilizing. is non efficient any longer. Cipher of the employees is acquainted with the new package ; therefore some sort of preparation will be necessary for all of the employees. Spouses will besides necessitate to acquire acquainted with new engineerings introduced for creative activity of different studies and programs.

Undertaking 2. Task direction.

In order to accomplish the best execution of the chosen scheme. the undermentioned undertakings have to be achieved as the consequence of the undertaking program ( diagram 1 ) :

In the undertaking program. it has been identified how long it will take for each measure to be achieved. The period marked in the graph is in yearss for the convenience of users of the program. For illustration. such a undertaking as the readying of current proficient installations of the company for farther development is really ambitious. and hence takes plentifulness of clip ( 15 yearss ) . It includes a elaborate analysis of the information systems in the company and designation of their weak sides. The Undertaking Manager needs to give really much clip to probes of the current system in the company and hunt of the instruments of its development. Very much clip ( 30 yearss ) is devoted to doing a program of the necessary accounting package to be installed on computing machines in the company. The program needs to be really elaborate and cover all the facets of the package and hardware which is traveling to be installed in the company.

Diagram 1. Undertaking program for the undertaking

Harmonizing to the suggested program. procedural undertakings are besides really of import. Without the acceptance of different policies which are necessary for the program execution. This undertaking can be completed in 10 yearss. Deputation of some undertakings to the employees is besides really of import because they need to hold a really big engagement in the undertaking. Even though they are non package applied scientists and do non hold to cover with proficient issues. they besides need to acquire involved into the undertaking to supply organisation and show their thoughts about the developments. This undertaking takes 5 yearss. However. the actions of employees and package applied scientists have to be connected in one general program for them non to be controversial for one another. The creative activity of the program will take about 13 yearss.

The imposed undertakings take the most clip because they require many probes. For illustration. the company needs to follow the budget and do certain there is adequate money for all of the disbursals which the undertaking will bring forth. Allocation of resources in the budget can take about 8 yearss. Employment of package applied scientists is peculiarly of import for the development of the undertaking. The Undertaking Manager needs to use a squad of highly-qualified package applied scientists in order to hold a successful development of the undertaking. All of the processs connected with this undertaking can take about 17 yearss because it is non easy to engage a squad of adept applied scientists. Episode of package is the longest and the most ambitious undertaking. therefore the most attending has to be paid to it. It can take over a month to finish this undertaking. It is important in the accomplishment of the end which the Undertaking Manager has set for the undertaking. However. no complications with this undertaking are traveling to originate in instance when all the old undertakings were completed at the first-class degree. Particularly of import for the completion of this undertaking are the undertakings of package applied scientists employment and the right allotment of resources in the budget.

The program is traveling to take 56 yearss because the longest set of undertakings which have to be implemented for the undertaking takes 56 yearss. By doing computations of the period of clip in which the last undertakings are traveling to be achieved. we determine that there are four such undertakings in the undertaking: creative activity of the program for package to be installed ( takes 45 yearss ) ; doing a general program of actions for employees and package applied scientists ( takes 28 yearss ) ; episode of new package and constitution of incorporate system ( takes 56 yearss ) ; completion of preparation classs for employees ( takes 37 yearss ) . Harmonizing to the computations. episode of new package and constitution of incorporate system takes the most clip. therefore it is traveling to find the general length of the undertaking development. It is traveling to take 56 yearss. Judging from the fact that harmonizing to the direction program. the undertaking needs to be implemented within 8 hebdomads. the deadline is traveling to be met harmonizing to the suggested program.

The described undertaking program is really efficient and offers the undermentioned advantages for the company:

Undertaking 3. Leadership.

There are points of position that “leadership as a higher order or capableness than direction: leader is an person within an organisation who is able to act upon the attitudes and sentiments of others within the organisation ; a director is simply able to act upon their actions and decisions” ( Byars. 1987. p. 159 ) . Harmonizing to Peter Drucker. “managers are people who do things right ( efficiency ) ; leaders are people who do the right things ( effectivity ) . ” ( Bjerke. 1999. p. 57 ) . Therefore. leaders do non take power as the primary end ; they put the result of their squads as their major aim.

There can be the undermentioned proficient jobs for the undertaking:

There are besides some non-technical jobs connected with the undertaking:

The IT undertaking director needs to work out most of the mentioned jobs in the really beginning of the undertaking. Otherwise. public presentation of the company will diminish in the long tally alternatively of increasing. The undertaking director might anticipate the undermentioned sorts of opposition to the alterations in the company:

In order to confront the mentioned types of opposition. it is really of import for the leader to implement the undermentioned types of scheme: restructure the old section construction and construct a new team-based construction ; reenforce team-based construction and benefit from its advantages ; deconcentrate duties ; present public presentation direction programs. It is besides of import to take advantage of the schemes of bettering organisational effectivity of the company ; bettering wellbeing of employees ; supplying efficient tools of motive for employees.

In order to supply the solution to the mentioned jobs. it is necessary for the IT undertaking director to pay attending to the undermentioned issues:

The most of import issue in pull offing the squad is taking the right signifier of motive for them. Since all people are different. all the employees in the squad need different signifiers of motive. For some employees. merely money plants. and they do non acquire motivated by any other benefits. For others. there is nil more of import than societal acknowledgment of their attempts. Other employees will care about the possibilities of future publicity in instance of their successful public presentation. Therefore. in order to pull off the squad efficaciously. the first undertaking to make is to specify where the demands of employees fall in Maslow’s hierarchy of demands.

It is easy to detect which employees are really ambitious. They have a really high demand of regard. They need to be praised for the work they do. acquire acknowledgment from senior-level direction. be cognizant about the possibilities of their future publicity. and fulfil undertakings which require tonss of duty. for illustration. they can be assigned to fix studies for the most of import clients of the company. These employees are really experient in the accounting field. they have already made big parts into the company’s success. and therefore they can be motivated merely through acquiring more and more complicated undertakings to carry through. Other members of the squad are non as success-oriented. and non as experienced. Therefore. they can be motivated by money awards and congratulations for the work because their demands fall into the class of belonginess and love.

The last measure of pull offing the undertaking is taking the leading manner. In order to pull off the squad efficaciously. the leader can use the undermentioned manners when pull offing the squad: supporting. directive. coercive. “transformational leadership” manners. Each of them has particular recommendations for use in different state of affairss. For illustration. back uping and “transformation leadership” manners are really efficient in state of affairss when a new leader comes into the organisation. and seeks to set up warm dealingss with all the members of the squad. Directive and coercive manners can work merely in the squads which welcome this manner and are ready to carry through all the management’s assignments. However. presents such employees are rather rare. therefore. in this organisation. it is necessary to unite the manners. The Undertaking Manager should be supportive in many state of affairss but besides directing in certain issues.

Different employees take alterations in different ways. For every employee. the alteration in the organisational construction and major focal point of the company creates new duties which he might non O.K. of. The director needs to analyse all the possible sorts of opposition in front of clip and offer solutions. The actions have to be taken in the shortest clip.

The leading manner can act upon the effectivity of the direction alteration procedure to a great extent. The right pick of the leading manner in this instance plays the important function. “The cognitive pick attack is based on the premise that leaders purposefully choose a manner of leading that will maximise single and group public presentation. It is the mostrationalof the attacks. It is argued that persons assess state of affairss ( undertaking. subsidiaries. environment ) and make up one’s mind which leading would be the most effectual in accomplishing group aims. ” ( Scholl. 2002. p. 1 )

There can be many employees opposing to the alterations in the organisation. and the leader needs to be really careful when doing determinations in order to derive the support of the employees. Lewin’s theoretical account can non be applied in the invariably altering environment presents because the companies are non inactive and there is no manner for the leader to dissolve them. do alterations and stop dead them once more. This attack can non work. The directing and coercive leading manners which would be applied in such a instance would non work because the organisation is a life being which is invariably traveling through alteration. “The recent survey by Psychological Associates. a St. Louis-based consulting house. suggests that a major factor regulating executive success is leading manner. A bulk of the successful executives in the survey exhibit similar behaviors feature of a collaborative manner of leading. In fact. the survey indicates that collaborative leaders are twice every bit likely to be successful as those practising any other manner of leading. ” ( Beatty. Buzzotta. 2002. p. 6 )

The development of the undertaking in the organisation has to be done measure by measure. and the leader needs to be supportive and collaborative and attention about the motive of employees the most. If the leader does non understand the demands of employees and makes a mistake new organisation construction frailty. it may ensue in many losingss for the companies. The leader has to accommodate the company to the alterations and do certain every employee in the squad responds to them.

Undertaking 4. Communication.

One of the most of import issues which have to be achieved for the successful development of the undertaking is effectual communicating between the Project Manager and other employees engaged in the undertaking. “If there is a utile maxim in the concern and political mainstream today. it is that nil can be accomplished without effectual communicating. No merchandises can be bought or sold. no services dispensed. no campaigners elected. Communication is the lifeblood of this society. functioning to maintain alive our system of commercialism and authorities. A failure to pass on successfully can be lay waste toing to an organization” ( Crano. Selnow. 1987. p. 3 ) . Poor communicating accomplishments and communicating methods applied by the Project Manager can ensue in the undermentioned jobs in the company:

In order non to confront the mentioned jobs. the Undertaking director needs to use effectual communicating accomplishments. First of all. he needs to set up warm dealingss with all of the employees in the company and do certain he gets positive response from them on all of the actions which he takes. The response of employees is really of import in the development of the undertaking because their convenience is the primary end of the undertaking. If employees are non satisfied with the development and result of the undertaking. there would be no sense to hold even started it.

In this organisation. the function of power and political relations is really of import. It influences the company greatly. It is really of import for the Project Manager to find the major interactions which are go oning in the organisation and which can act upon the development of the undertaking. For illustration. the most efficient manner of making that is finding of Centres of power in the organisation and act uponing some employees through others. whose sentiment they respect. It is necessary to specify relationships between employees. and doing a sociogram which identifies the types of interactions within the societal web. Without the cognition of interactions between the employees. there is no manner to pull off the squad efficaciously.

In this accounting pattern. it can be easy identified that one of the four decision makers is the most of import Centre of power. All of the activities in the company are implemented with his engagement. He has warm dealingss with other decision makers. all spouses and all of the comptrollers because he is engaged in interactions with them all on the regular footing. Equally long as this decision maker is interested in the thoughts of the undertaking director and supports them. it is clear that all other employees will be back uping them. Influencing other employees through the decision maker is a really wise measure for the Project Manager. Besides. it is necessary to do certain that some duties connected with the development of the undertaking are delegated to the decision maker. Even though he is non really knowing in the information systems. he has sufficient cognition in direction and his accomplishments are traveling to be really helpful in forming this system in the company.

Some state of affairss may go on in which employees will non hold with the determinations of the Project Manager and object to the developments which he offers. In order to explicate the advantages of the development to the employees. the Undertaking Manager needs to be peculiarly argumentative. Equally far as Eckhouse references. “modern concern is typically an argumentative pattern. in the best sense of the word. when people attempt to carry by giving and measuring grounds. It is an openly competitory activity. in which working professionals argument issues. support places. and measure the statements of others. ” ( Eckhouse. 1999. p. 11 ) .

The Project Manager besides needs to listen carefully to the advice which is given by employees. They may be non knowing in equipment episode in the company. but they are able to give utile information sing the jobs which they have now and their suggestions for the development. Listening to those remarks is peculiarly of import for the Project Manager. Harmonizing to Goby and Lewis. “we tend to see hearing as a passive. automatic procedure that merely happens instead than as a accomplishment that is indispensable for good communicating. Yet in world effectual hearing is a accomplishment that needs to be developed as a requirement for successful pattern of the more ‘active’ accomplishments of speech production and authorship. ” ( Goby and Lewis. 2000. p. 1 ) .

Undertaking 5. Mentoring and Coaching.

The Project Manager needs to be ready for the function of a wise man and a manager for the company for a short period of clip. The ground of that is that the information systems field is really complicated. Accountants are really knowing in the field of accounting but it is hard for them to larn how to run new accounting package. In the beginning. they will hold great jobs with new applications ; therefore it is necessary to do certain the Undertaking Manager assists them in that greatly. Many inquiries might originate in the work procedure. so the Project Manager needs to confer with the comptrollers at least in the first twosome of hebdomads. Complications may originate non merely for the comptrollers but for decision makers every bit good because they need to supply the general direction of the company and they will turn out non familiar with the new package. Undertaking Manager’s aid will be really utile for them every bit good. The company’s spouses will besides necessitate some aid from the Undertaking Manager because a new system of studies will be introduced as the consequence of the undertaking. and they will necessitate to obtain some new accomplishments in order to be able to work expeditiously.

For the company’s squad to be prepared for the new engineerings at the highest degree. it is really utile to form preparation in the really beginning of the undertaking. The sample plans can be installed on one of the computing machines. and the Project Manager will be able to state the employees all of the information about how the plans operate. Some of the plans which will be installed as the consequence of the undertaking require really advanced accomplishments and cognition. Therefore. relevant literature to analyze that package can be bought for all the employees.

In add-on to analyzing the literature. they can listen to some preparation classs organized by the Project Manager. That is why all of the employees will be well-prepared for the application of the new plans and information systems by the clip the undertaking is implemented. Due to this measure. the company’s public presentation will increase radically when the new system will be eventually implemented. All of the employees will hold good accomplishments of runing the new equipment ; hence. they will be able to finish all of their undertakings at the highest velocity and with maximal quality.


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