The Duties Of A Secretary Essay, Research Paper

The Duties of A Secretary

When we enter a jurisprudence office the first person we meet is the legal

secretary. She is the one withe duty for the correspondence, records,

and other personal businesss of a.law office. The word? secretary? reflects its Latin root

secretum ( secret ) , which originally referred to a individual who acted as a

intimate, and handled affairs of a private nature for his principal. The

executive place or executive secretary is one of major duty in

concern or authorities.

First duty of a legal secretary each twenty-four hours is unfastened, read, and

note all mail received that twenty-four hours. It is Important in a jurisprudence office. The mail

frequently includes legal paperss important to a certain instance that twenty-four hours. She must be

familiar with all standard signifiers used in the office. Affidavits, measures of sale,

workss, rentals, mortgages, powers of lawyer, propositions, and volitions.

Tape Shorthand theory means the composing down of command from an

employer, and so transcribing the stuff onto sheets with the assistance of

earpieces and computing machine. Every secretary is required to hold a skill velocity of 80

WPM before graduating, besides when taking the civil service exan. In some offices

the command is seized by one secretary while the typewriting is completed by

another. Normally larger offices hire clerk typist. It is of import that

secretaries are capable of reading each others shorthand notes.

Every legal secretary plants with computing machines, copiers, stencil

machines, but the Dictaphone is normally the most often utilised.

Information must be canned rapidly, and accurately in attractive signifier.

Filing systems are of import to any secretary. The files at any office

must be maintained in perfect order, so that any file may be located quickly by

any individual authorized to utilize the files. General secretaries frequently work indoors

an organisation where company records are maintained by particular file clerks

Immigration and Naturalization Services

ide a cardinal filing room, but the secretary may still stay responsible for

all the filing.

A secretary must larn the regulations of four basic registering systems. The

alphabetic, capable, geographic, and numeral systems. Besides the perpendicular files,

card files, and open shelf files. Files for audimated informations pocessing are

required by many houses.

Two staying basic accomplishments of general and legal secretaries are:

Receptionist, trained to run into and route visitants, clients, salesmen, and

handle nuisance calls. They greet all visiters with the? ruddy rug intervention?

by handling them with royalty.

The well-trained secretary who is able to accept responsibilies who is

able to alleviate her employer of many direction responsibilities is a existent valuable

employee to any company.

I studied the secretarial class at BOCES for two old ages. I understand

the duties of a secretary. The general or legal secretary understands

the basic basicss of the work that requires extra? specialized?

preparation.

The secretary is trained to make full all these accomplishments, a individual who knows many

of the confidential affairs of her office.. This stops unneeded

breaks, holds, confusions, and clears the employers desk faster.

She understands which phone calls to route instantly to employer or

which file to keep until she can provide him with needed mention stuff.

Secretary sits in on conferences when a sure informant is required. Her

manners on the telephone sets the mode of the office. She is an all around

daylight hostess for her employer and besides his receptionist. A Secretary must move

as portion of employers memory with her instant remembrance of the exact location

of filed stuff. She must fix an up to day of the month assignment book

Success working at a secretarial calling requires particular endowments and

particular schooling. There is no ground why any high school senior can & # 8217 ; t enter

the field and go a competent legal, or general secretary.